2018-01-09

Executive Assistant
Job Opportunity at RPL International

Posted on Jan 9

http://www.rplsearch.com    

Location: Brickell, FL
Job Type: Full Time
Job ID: W4149705

  • Use judgment in handling complex clerical problems. Perform a variety of clerical duties such as preparing, maintaining, comparing, checking and filing miscellaneous statements, tabulations and reports
  • May serve as receptionist for department work area
  • Receive data on various phases of facility operations, checking data for accuracy and completeness
  • May prepare summaries in written or typed form
  • Perform other clerical duties incidental to the operation of the department
  • May operate computers; fill out various computer-generated forms and documents necessary in the operation of the department
  • MUST have a minimum of 5 years of experience in an administrative assistant role preferably in a corporate environment, more specifically a candidate that with experience working in a busy finance department
  • MUST be proficient in Microsoft Suite, if you have the capability to test candidates kindly provide detailed test results (knowledge of Microsoft Visio is a plus)
  • Experience with calendar Management (Outlook)
  • Experience booking travel (mostly domestic)
  • Experience preparing expense reports (this is a biweekly task)
  • Must be proficient in Microsoft Suite (knowledge of Microsoft Visio is a plus).
  • Have experience with working with expense reports.
  • Minimum years of experience 5 years.
  • Make appointments, screen visitors, and telephone calls for the department. Read and route incoming mail, compose and route routine correspondence, files and records for the department manager.
  • Calendar management.
  • Attend staff meetings and record minutes
  • May be involved in payroll administration
  • Greet and escort visitors and give routine information, within the policy of the facility
  • Operate a variety of office machines
  • Booking travel.

 

Looking for someone with strong attention to detail, organized and looking to grow within an excellent organization.

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